PandP Manual

Policies and Procedures

November 21, 2022 0 comments

First outline – can you help?

Index
Table of Contents
License 1
Authorship 1
Index 2
Introduction 2
This Document 2
The CES 2
The BrisLETS Management Committee 2
Managing the BrisLETS Community Exchange System (QLD) 2
Managing our Website 3
Access; Admins. Editors 3
Making Posts and assigning categories 3
Publishing the Newsletter 3
Backups 3
Getting Help 3
Newsletters 3
Facebook Groups 3
Trade days at The Peace Hall 3
Managing Membership 3
Terms and conditions 3
The Constitution 3
Promotion 3
Managing Conflict 4
Complaints Policy 4
Best practices in Trading 4
CES for Traders 4

November 15, 2022 0 comments

Management Support Team

I find it interesting, the old MC delegated a lot of authority to the Management Support Team. The management support team are the workers We have 4 voting committee positions and 7 management support team roles I actually think this is a very good idea, the people who do the work make the decisions about…

November 12, 2022 0 comments

…on administrating and moderating FB groups for BrisLETS

1) We have to make it a safe environment so there should be NO personal attacks. Complaints are another issue but a complaint requires more than just attacking someone in our public forums

2) Admin can’t just delete post and comments that irritate or distress them, these are official records

3) Records need to maintained, even if someone’s comments or posts are removed there needs to be a record

November 11, 2022 0 comments

A complaints process for BrisLETs

A complaints process for BrisLETs

On our website we acknowledge the need for a complaint/mediation policy and announce our intention to attend to this as resources become available

Well, it’s a good day to start, I’m not sure of a process but here are some resources

November 2, 2022 1 comment

our official and latest T&C

– a lot of decision-making is delegated to the “management support team” i.e the people who do the actual work

– that several of the proposition has proven to be impractical, like returning account balances to zero when people leave

– “administrative fees” have never worked, we end up billing inactive accounts

– clause 18, is bizarre, I would imagine the intent is to ask people not to pretend to represent BrisLETS in public forums as it is, it attempts to control activities that BrisLETS has no control over.

October 31, 2022 2 comments

What are policies and procedures?

Policies are a set of agreed guidelines about what and why our organisation does what it doesProcedures are about how to do these things. They need to be documented and published and they are usually open to change as circumstance change Writing policies and procedures usually takes some particular skills and all stakeholders should be…

October 30, 2022 0 comments

I admired the process that Kelly Watts used to get agreement from the committee to spend association funds

https://www.facebook.com/groups/1180878222106353/posts/2078167052377461/ 28 Resolutions of management committee without meeting (1) A written resolution signed by each member of the management committee is as valid and effectual as if it had been passed at a committee meeting that was properly called and held. (2) A resolution mentioned in sub-rule (1) may consist of several documents in like…

October 30, 2022 0 comments

How should we manage passwords ?

I think -roy- next step This needs be documented as a procedure put into actionandIn a timely manner, procedures should be approved by the MC and published as part of the association’s documentation (updated oct 31)(updated jan 29)

October 29, 2022 0 comments

On the perfect committee

A committee is best when people barely know it exists.Not so good when people obey and acclaim it.Worse when they despise it. But of a good committee. who talks little,when their work is done,their aim fulfilled, they (the people) will say: ‘We did it ourselves.’ Misquoted from Lao-tse (c. 565 B.C.) So:

October 23, 2022 0 comments

Dealing with disrespect

Eleanor Sharman 23/October/2022 Author 1. The first stage of addressing disrespect is to ‘call it out’. This involves telling someone specifically and objectively what it was that YOU experienced that was inappropriate. You make an ‘I’ statement. Eg “I find it………(offensive /inaccurate etc) when you say ……(repeat the specific words or observed behaviour).” 2. Next,…

October 22, 2022 1 comment

keeping records on forums

I’m not a lawyer but it appears to me that these forums are official records of the proceedings of a legally incorporated association. and that falsifying records made in this place, like deleting someone’s comments would be naughty. So how should admins moderate comments that are abusive or attack other people? 1) if a group…

October 17, 2022 1 comment

Q: Is it OK to record private converstaion in Queensland

A: Yes, for personal useThere is no requirement to inform others or ask permission However, we need to be careful about who we share these recordings with https://www.gnl.com.au/articles/2021/march/recording-conversations/

October 13, 2022 0 comments

what do we do now?

I read Kelly’s editorial and trading day agenda item with interest, I agree wholeheartedly I would like to contribute my viewpoint. Kelly says “We want to get some feedback from you all about the Admin Account going into the Red for an infinite number of units as we voted for no levies on buys and…

October 11, 2022 0 comments

Digital Signatures are pretty easy

At base, we can just use a scanned handwritten signature, like this.

October 6, 2022 0 comments

What are the powers and duties of the MC

Having searched the constitution and surveyed the act I see no scope for mandates or orders in our constitution?No powers only duties President 22 Meetings of the management committee (9) The president is to preside as chairperson at a managementcommittee meeting.34 3) At each general meeting—(a) the president is to preside as chairperson; and(b) if…

October 5, 2022 0 comments

As a legal association we need to have a dispute resolution process

To strengthen your association’s ability to manage disputes, we recommend that you:

appoint a member to be in charge of receiving and dealing with complaints
set up a system to record, track and monitor complaints
keep a record of any complaint that goes to mediation or court.

You should also consider adopting a grievance procedure. If you do not have a grievance procedure, the OFT has a draft example which you can use.

October 3, 2022 0 comments

Kendal’s resignation

Mr Morgan Chase has resigned from his appointment as Secretary in his own dramatic way He made some accusations about a “committee member”, I assume he is referring to me, he was 🙂 I have some disagreement with his claims1) Kendall was the bully he consistently refused to give me access to the systems I…